Mercy Corps Vacancy for Finance Officer

 

Vacancy Announcement:

Finance Officer

Location: Kathmandu, Nepal
Position Status: Full-time, Regular

About Mercy Corps

Mercy Corps is an international, non-governmental humanitarian relief and development agency that exists to alleviate suffering, poverty, and oppression by helping people build secure, productive, and just communities. Mercy Corps works in more than 40 countries and has been present in Nepal since 2005. In Nepal, Mercy Corps works to build the absorptive, adaptive, and transformative potential of vulnerable individuals and communities across the country. Through a systems-based approach to market development, financial services access, disaster risk reduction, climate change adaptation, and youth engagement, Mercy Corps build resilience among target communities.

Program / Department Summary

The Mercy Corps Finance Department is responsible for all financial functions in Nepal, including accounting, payments and banking, payroll, budgeting, financial reporting, and grant financial management and compliance. The Mercy Corps Finance Department ensures compliance with donor regulations as well as Mercy Corps’ internal policies and procedures. In its role as a support to the Program Department, the Finance Department provides timely reports and assistance to the Project Managers and the Project teams to ensure that financial resources are used efficiently and effectively.

General Position Summary

Working in the Finance Department under the direction of the Senior Finance Officer and Senior Finance and Compliance Manager, the Finance Officer will support cash and bank operations, accounting and compliance, as well as partnership financial reporting and monitoring functions of the finance department.

As gender and social inclusion (GESI), governance, and environmental compliance are cross-cutting and core components of all MC programs, the Finance Officer is required to own these components and ensure GESI sensitivity and integration, governance practices, and environmental compliance are integrated into his/her work area.

Essential Job Functions

The specific duties and responsibilities of the Finance Officer include, but are not limited to, the following:

•  Maintain custody and control of Country Office cash funds. Conduct weekly/month-end cash count or as required.

• Review and clear the petty cash expense reports submitted by Administration.

•  Review payment requests, EER (Employee Expenses Report) for accuracy and completeness and ensure that all cash and bank transactions are fully approved and documented. Prepare and process the checks and online transfer requests based on fully approved documents.

•  Manage bank-related correspondence including signatory updates and other communication, provide orientation on S2B to the new users.

• Conduct day to day data entries (Bank & Cash) into Accounting Software Navigator, ensuring data accuracy and compliance with applicable policies and guidelines.

• Prepare monthly Cash and Bank Reconciliations and get them approved and filed as required.

• File all cash and bank vouchers, support proper maintenance of finance-related file archive, assist Senior Finance Officer in preparation and update of yearly file archive for HQ and set up of the finance file warehouse.

•  Prepare and coordinate Pro-Source invoice reconciliation.

• Coordinate ETDS submission to vendors and share transaction/payment details with the staff and vendors.

•  Prepare SSF and Tax reconciliation, forward it to all regional offices, and ensure timely deposits with respective authorities. Assist in the timely deposition of CIT, SSF, and Tax monthly, adhering to government regulations, including E-TDS verification.

•  Manage VAT reconciliations, compile reimbursable bills, enter data in the IRD site, follow up on refunds, and handle VAT invoice retrieval and filing, including rejected invoices.

•  Review partner/sub-recipient monthly and quarterly financial reports submitted by the field office for accuracy and compliance with the conditions of the subaward agreement and upload them to the Navigator system.

•  Review partner/sub-recipient Fund Transfer requests and reconcile with partner financial reports and Navigator data. Support field offices in financial forecasting, budgeting, and cash flow of partners.

•  Review partner financial monitoring visit reports by the field team, support timely resolution of identified issues and advise Senior Finance Manager on possible resolution to safeguard partners from possible fraud and breach of ethics.

• Prepare photocopies, scans, and other required supporting documents for internal and external audits, monthly reporting packages to HQ Finance, and support audits by ensuring efficient presentation and filing of documentation. Assist in the annual organizational review at IRD.

• Conduct himself/herself both professionally and personally in such a manner as to bring credit to Mercy Corps and not jeopardize its humanitarian mission.

•  Perform other related duties as assigned.

Others:

• Ensure proper integration of GESI aspects into sector-specific program planning and implementation working closely with GESI officers.

• Mercy Corps as a humanitarian agency is expected to respond as and when crisis and humanitarian situation engulfs. As MC employees all staff is expected to be part of humanitarian and emergency response in addition to their regular roles and responsibilities in such situations.

• Other duties as assigned by the Country Director

ORGANIZATIONAL LEARNINGS:

As part of our commitment to organizational learning and in support of our understanding that learning organizations are more effective, efficient, and relevant to the communities they serve – we expect all team members to commit 5% of their time to learning activities that benefit Mercy Corps as well as themselves.

ACCOUNTABILITY TO BENEFICIARIES:

Mercy Corps team members are expected to support all efforts towards accountability, specifically to our beneficiaries and to international standards guiding international relief and development work while actively engaging beneficiary communities as equal partners in the design, monitoring, and evaluation of our field projects.

Supervisory Responsibility

None

Reports Directly to: Senior Finance and Compliance Officer, Kathmandu

Works Directly with: Other Finance, operations and program.

ACCOUNTABLE TO: Position Description; Senior Finance and Compliance Manager, Finance Team, Country Director, National Staff Policy Handbook; Code of conduct and Mercy Corps policy and procedures.

Knowledge and Experience

• Bachelor or equivalent in accounting/ financial management or a relevant business field.

• Two or more years of accounting or bookkeeping experience, including experience with double-entry accounting, working experience with I/NGOs is preferred.

•  Demonstrated attention to detail, ability to follow procedures, meet deadlines and work independently and cooperatively with team members.

•  Proven ability to solve problems independently without direct supervision.

•  Strong computer skills in MS Office programs, particularly Excel

• Familiarity with computerized, double-entry accounting software

•  Excellent oral and written English skills.

• Ability to work effectively with an ethnically diverse team in a sensitive environment.

Success Factors

SUCCESS FACTORS:

A successful Finance Officer should have a clear understanding of finance and procurement ethics as well as the willingness and ability to enforce compliance with Mercy Corps and donor policies and procedures is essential. The ability to interact effectively with international and national staff members is required. A demonstrated ability to work quickly and accurately, meet deadlines, and process information in support of changing program activities is necessary. The Finance Officer will have proven experience with diverse teams and capacity building, individual staff development, and strong mentoring skills. Multi-tasking, prioritizing, problem-solving and simultaneous attention to detail as well as strategic vision are essential. The most successful Mercy Corps staff members have a strong commitment to teamwork and accountability, thrive in evolving and changing environments, and make effective written and verbal communication a priority in all situations.

Ongoing Learning

In support of our belief that learning organizations are more effective, efficient and relevant to the communities we serve, we empower all team members to dedicate 5% of their time to learning activities that further their personal and/or professional growth and development
Diversity, Equity & Inclusion
Achieving our mission begins with how we build our team and work together. Through our commitment to enriching our organization with people of different origins, beliefs, backgrounds, and ways of thinking, we are better able to leverage the collective power of our teams and solve the world’s most complex challenges. We strive for a culture of trust and respect, where everyone contributes their perspectives and authentic selves, reaches their potential as individuals and teams, and collaborates to do the best work of their lives. We recognize that diversity and inclusion is a journey, and we are committed to learning, listening and evolving to become more diverse, equitable and inclusive than we are today.

Equal Employment Opportunity

Mercy Corps is an equal opportunity employer that does not tolerate discrimination on any basis. We actively seek out diverse backgrounds, perspectives, and skills so that we can be collectively stronger and have sustained global impact. We are committed to providing an environment of respect and psychological safety where equal employment opportunities are available to all. We do not engage in or tolerate discrimination on the basis of race, color, gender identity, gender expression, religion, age, sexual orientation, national or ethnic origin, disability (including HIV/AIDS status), marital status, military veteran status or any other protected group in the locations where we work.

Safeguarding & Ethics

Mercy Corps is committed to ensuring that all individuals we come into contact with through our work, whether team members, community members, program participants or others, are treated with respect and dignity. We are committed to the core principles regarding prevention of sexual exploitation and abuse laid out by the UN Secretary General and IASC. We will not tolerate child abuse, sexual exploitation, abuse, or harassment by or of our team members. As part of our commitment to a safe and inclusive work environment, team members are expected to conduct themselves in a professional manner, respect local laws and customs, and to adhere to Mercy Corps Code of Conduct Policies and values at all times. Team members are required to complete mandatory Code of Conduct e-learning courses upon hire and on an annual basis.

Valid through: December 5, 2023

To apply: p2p.com.np/Public/ViewJob

Sunaulo Parivar Nepal (SPN) Vacancy for Various Positions

 

VACANCY ANNOUNCEMENT

Sunaulo Parivar Nepal (SPN), a local implementing partner of Marie Stopes International in Nepal, is a well-established NGO which is delivering Family Planning and Sexual Reproductive Health services through‐out Nepal via different service delivery channels: centres, outreach and Marie Stopes (MS) Ladies. It works in partnership with Marie Stopes International UK (MSI), a global charity for providing reproductive health services across the world with a mission of ensuring individual’s fundamental right to have children by choice not chance.

We are looking for qualified and competent candidates for the following positions:

1. Position: Medical Officer

Required Number: 1

Job Location: Gongabu

Employment Type: Contractual, yearly contract with possibility of extension.

Job Description:

Medical Officer will be responsible for effective client screening and providing quality service to client. Besides s/he will be responsible to maintain clinical procedure as per SPN medical protocol and National Medical Standard to ensure the high-quality care services at SPN center. Also, Medical Officer need to perform sterilization (Minilap and Vasectomy) in the camp and travel to site to conduct outreach as required.

Education Level: MBBS (NMC Registered)

Experience Required:

• At least 3 years of work experience in the field of Family Planning

• Training on CAC, Minilab and Vasectomy would be an added advantage

• Proven ability to train others is preferable

Applying Procedure

For detailed job description of above position, please visit https://www.mariestopes.org.np/join-our-team/ 

To apply for this job please CLICK HERE

2. Position: Demand Generation Coordinator

Required Number: 1

Job Location: Pokhara

Employment Type: Contractual, yearly contract with possibility of extension.

Job Description:

The Demand Generation Coordinator (DGC) will be responsible for implementing an impactful demand generation activation strategy designed to diagnose and meet the community needs, build client awareness, product/ service uptake, and build SPN brand loyalty. S/he should also visit key stakeholders and referral points on regular basis to motivate and increase referral service numbers in centres. This is field based position and will require extensive travel within assigned district.

Qualification and Experience Required: 

• Minimum of +2 academic qualification (Bachelor’s in any discipline preferred)

• Minimum of 1-year experience in carrying out demand generation or sales activities (preferably focused on sexual and reproductive health)

• Demonstrated experience in working in the community and mobilizing local community staff and 

• Experience in working in coordination with Government or other key stakeholders

• Should have a valid two-wheel driving license

Applying Procedure

For detailed job description of above position, please visit https://www.mariestopes.org.np/join-our-team/

To apply for this job please CLICK HERE

3. Position: Staff Nurse

Required Number: 3

Job Location: Dang, Dumre, Pokhara

Employment Type: Contractual, yearly contract with possibility of extension.

Job Description: 

Staff Nurse will be responsible to provide quality family planning service to clients in centres. S/he will assist doctors in major procedures, provide pre-and post-operative care and counselling to clients and oversee centre administration.

Qualification and Experience Required: 

• PCL Nursing degree and should be registered in Nepal Nursing Council.

• IUCD, Implant, CAC and Skilled Birth Attendant (SBA) trained candidates are preferred. 

• Detailed knowledge of clinical protocols

• Availability to transfer

• Knowledge of local language   

Applying Procedure

For detailed job description of above position, please visit https://www.mariestopes.org.np/join-our-team/

To apply for this job please CLICK HERE

Suitable candidates meeting the above criteria are requested to apply by December 6, 2023. You are requested to clearly mention the position and district you are applying for in the subject of your covering letter. 

Only shortlisted candidates will be invited for further selection process. For more details, please log on to https://www.mariestopes.org.np. 

SPN reserves all rights to qualify/disqualify applications in any case. SPN accepts applications from Nepalese citizens only.

SPN is as an equal opportunities employer and all team members are required to sign up to and adhere to our Code of Conduct

Our organization is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and post holders to share this commitment.

USAID Karnali Water Activity Vacancy for Watershed Engineer

 

Vacancy Announcement:

SCOPE OF WORK

POSITION: Watershed Engineer

NUMBERS: 1

MAXIMUM LEVEL OF EFFORT: Long-Term Technical Assistance (LTTA)

BASE OF OPERATION: Lower Karnali Watershed, Lamki Chuha Municipality, Kailali

POSITION REPORTS TO: Technical Supervisor: Supervisory Engineer Co-Supervisor: Watershed Advisor

Background

The USAID Karnali Water Activity will create healthy, resilient, and water secure communities at the watershed level through strengthened water and sanitation governance that improves water resource management (including water for more resilient and biodiverse ecosystems), enhances sustainable access to drinking water, improves agriculture water management, and reduces the fecal pathogen burden in the environment from poorly managed non-sewered sanitation through fecal sludge management. The program team will methodically integrate WRM, watershed biodiversity conservation, and water and sanitation service delivery by mapping and strengthening the roles, connections, and capacities of key actors and stakeholders system wide.

Position Description:

The Watershed Engineer will be responsible for providing continuous technical and managerial oversight of the program’s design and construction activities of water supply schemes, Multiple Use Water Systems, water source protection schemes, and Fecal Sludge Treatment Plants (FSTP) in their assigned Watershed offices to ensure quality assurance of the construction works carried out by the contractor(s) as per the Detailed Project Report(s) DPR(s). Under the technical supervision of the Supervisory Engineer and co-supervision of Watershed Advisor s/he will prepare required monitoring and oversight documents and reports, in addition to ensuring that scheme designs, and construction activities are based on the approved design and are responsive to risks identified in the design and plans.

Key Duties and Responsibilities: 

The Watershed Engineer will be responsible for, but not limited to, the following tasks: 

• Support the QA/QC Engineer in preparing and overseeing a construction implementation plan (CIP) that includes:

  • Explanation of the approach(es), including standard operating procedures and risk mitigation measures, that will be adopted during construction for the different phases of construction (i.e., pre-design, design, procurement, execution, and handover), including design and construction works.

  • Quality control plan, health and safety plan, and waste management considerations.

  • Schedule of construction activities in the timeline to ensure annual targets are feasible; and 

  • Construction designs, site location plans, and maps of the proposed sites on the Environmental Review Report.

• Lead field level oversight of Feasibility Study and Scheme Design (FSSD) of the selected/defined schemes in each LG in close consultation with the Municipalities and local stakeholders, with assistance from Design and Supervision Engineer. 

• Support Supervisory Engineer to review and finalize each water supply schemes:

  • Feasibility study report as submitted by the sub engineers, STTA and design firm. 

  • Climate vulnerability assessment as well as multi-hazard risk assessment report with adaptation plans. 

  • DPR(s) of each scheme (that includes survey, design, drawing, and estimate reports along with the tender/procurement documents with procurement procedures) submitted by the design firm.

  • Provide feedback and comments to design firm to revise them (aforementioned documents) accordingly to incorporate the comments and finalize them. 

• Support Environmental Compliance Manager in reviewing each water supply scheme's Environmental Review Report (ERR) as well as the Environmental Mitigation and Monitoring Plans (EMMPs) prepared by the design firms in accordance with DAI policies and USAID regulations as required.

• Support Watershed Advisors in:

  • Identify and select the water supply schemes within Municipalities in close consultation with Municipality Engineer and local stakeholders using criteria based ranking tools, and work to get the schemes endorsed/approved in respective Municipalities as necessary.

  • Consult with Municipality level engineers for review of the FSSD reports and obtain endorsement/approval as necessary.

  • Formulate a WASH Unit at the Municipality level to guide, steer, and monitor project progress of WSS/MUS implementation, as well as to provide long-term operation and maintenance support.

  • Support Municipality, WASH Unit, Water Sanitation and Hygiene Coordination Committees (WASH-CCs), Water Supply Users Committees (WSUCs), and other stakeholders on technical planning, design, implementation, and O&M aspects of WSS and FSTP systems for their constant support/contributions as agreed. This will include supporting community monitoring of the construction works.

• Prepare construction schedule as a part of DPR so that contractors can be guided for initiating construction works and mobilize subcontractors for timely completion. 

• Collaborate with Environmental Compliance Manager for monitoring and assurance of environment mitigation activities following the EMMP in compliance with Environmental Review Report to minimize potential environmental impacts of project activities. 

• Conduct regular monitoring/supervision of the WSS/MUS construction works in the sites and collect construction progress status from Sub-Engineers (SEs). With corrective actions after reviewing the status, prepare progress reports and maintain a database of the status of each scheme by municipality under respective watershed.

• As necessary, train and guide SEs to carry out technical tasks related to the specified schemes and extend technical support along with instruction to SEs for undertaking Detailed Construction Supervision and monitoring works on daily basis to ensure quality assurance as envisaged by DPRs.

• Ensure the quantity and quality of construction works in the field and verify the progress of works claimed by the contractors against the works completed on the ground ensuring that the completed works meet the required specifications according to the measurement book (MB) prepared by the SEs. 

• Prepare consolidated and individual reports of the WSS based on their progress status and share with WSUCs and LG(s) of the respective WSS/MUS for their feedback.

• In consideration of the consolidated and individual reports of the WSS and feedback from LGs, finalize MBs and payment bills for the quantity of works completed in consultation with SEs and recommend to Supervisory Engineer for further processing or needed actions for releasing the payment to the contractor(s).

• Prepare scheme completion and acceptance reports as per defined targets and outputs.

• Besides above, carryout other duties such as but not limited to:

  • Construction oversight and monitoring of FSTP and spring source protection schemes.

  • Coordinate with Karnali Water Activity’s team members across Watersheds, Surkhet, and Kathmandu offices to ensure smooth, on-time implementation of scheme activities as per required quality to deliver the planned targets.

  • Coordinate and communicate with Watershed Engineer in other Watershed offices for knowledge, skills and best practices related to scheme implementation and innovative approaches for successful execution of FSSD and Construction works.

  • Collaborate with GESI team and ensure GESI considerations are addressed in all the activities.

  • Collaborate with MEL team, to establish proper M&E system for defining, selection and collection, analyze and use of information to reflect and document achievements of the program.

  • Other duties as requested by the COP, DCOP, and Supervisory Engineer. 

Level of Effort/Supervision

The level of effort is 260 days per year. The employment contract will be on a yearly basis.  The Watershed Engineer will be based in a Lower Karnali Watershed office within the Karnali River Basin and will report to the Watershed Advisor and Supervisory Engineer. 

Qualifications

• Bachelor’s degree in a relevant field in civil engineering or a related field

• 8 years of relevant experience in engineering (i.e., infrastructure planning, field surveying, design, cost estimation, and construction supervision). (7 years of relevant experience for the excluded group) 

• Experience in water supply and sanitation preferred

• Extensive experience in construction oversight and/or supervision and other engineering-related works, particularly WSS-related infrastructures will be preferred

• Experiences on the design of overhead tanks, lifting WS systems, other complicated water supply schemes and knowledge of FSTPs are added advantages 

• Sound knowledge on the use of Auto CAD, GIS, and other relevant engineering software applications is preferred

Demonstrated ability to:

• Communicate effectively with local project staff, municipalities, local communities, and government counterparts to work efficiently towards project objectives and targets

• Work as an interdisciplinary team player to implement place-based activities and promote goals and objectives of USAID Karnali Water Activity; and

• Work closely with colleagues in a team spirit, work in difficult situations and remote areas.

Application link: 

https://fs23.formsite.com/OLJTgx/qgn54pkj9v/index

Application instructions:

Please fill out the required information and upload CV. Applicants are encouraged to apply as soon as possible as interviews will be conducted soon. Please note, due to the volume of applications that we receive and the urgency to fill-up positions only shortlisted applicants will receive notifications on next steps. 

Interested candidates should submit their application no later than December 3, 2023. 

DAI promotes workforce diversity and considers excluded groups to include women, Dalits, indigenous ethnic groups, Madhesi, Muslim, persons with disabilities, people living in remote areas, and sexual and gender minorities. 

About DAI

DAI is a global development company with corporate offices in the United States, the United Kingdom, EU, Nigeria, Pakistan, and Palestine and project operations worldwide. We tackle fundamental social and economic development problems caused by inefficient markets, ineffective governance, and instability. DAI works on the frontlines of global development. Transforming ideas into action—action into impact. We are committed to shaping a more livable world.

DAI and its employees are committed to confronting racism and holding ourselves accountable for positive change within the company and in the communities, cultures, and countries in which we live and work.  DAI is committed to attracting and retaining the best employees from all races and backgrounds in our continued effort to become a better development partner.

DAI upholds the highest ethical standards. We are committed to the prevention of sexual exploitation, abuse, and harassment as well as other ethical breaches. All of our positions are therefore subject to stringent vetting and reference checks.