Title: People & Culture Assistant - Short term
Reports to: People & Culture Specialist
Location: Country Office
Travel required: Travel required to Field Offices
Grade: B
Type: Short-term for 6 months based in Country Office; Open to all applicants only
ABOUT PLAN INTERNATIONAL
Plan International is a development and humanitarian organization that advances children’s rights and equality for girls. We strive for a just world, working together with
children, young people, our supporters and partners in over 75
countries. Our programs are underpinned by a core of defined values,
including transparency and accountability, team collaboration, inclusion
and integration, as well as the overall ambition to empower girls and young women as legacy.
Plan International has been working in Nepal since 1978 and developed a strong reputation as a respected development and humanitarian actor helping
marginalized children, their families and communities to access their
rights to health, education, economic security and protection. Through the support of local partners, Plan International has worked in 42 districts in Nepal since 1978.
Plan
International strives for a just world that advances children’s rights
and equality for girls. Our ambition from now to 2027 is to see All
Girls Standing Strong Creating Global Change.
Plan International
Nepal seeks candidates who practice feminist leadership, promote
diversity, actively seek innovative solutions for problems, courageously
and respectfully share their opinions and ideas, break down barriers
and engender cross-department collaboration, practice active listening,
maintain confidentiality, build trust and are passionate about
children’s rights and equality for girls.
ROLE PURPOSE
The People & Culture Assistant is responsible to support in the administrative function of the department.
Description
DIMENSIONS OF THE ROLE
Reports to: People & Culture Specialist
Budget Accountability: N/A
Number of direct reports: N/A
Number of Indirect reports: N/A
External relationships and representation
ACCOUNTABILITIES
Support in Recruitment
Assist in the recruitment process by arranging for written tests, presentations and interviews
Support in uploading vacancies in online HRIS system and download CVs from HRIS
Work closely with relevant stakeholders in recruitment process (changes in schedules, follow ups, etc.)
Facilitate the interview process as a panel as necessary
Assist in diversity analysis in recruitment
Assisting in Human Resource Administration
Clean up online HRIS system, ensure all the information are up-to-date
Generate reports and information from HRIS as needed.
Assist in personal file management (physical and digitization)
Assist in organising and preparing letters (experience letters, CIT, PF, separation, etc.)
Assist in required documentation
Support in contract management
Work closely with People & Culture Specialist in onboarding
General tasks
Support People & Culture team in coordination to carry out its operation smoothly
Support in conducting organisation wide activities/ events.
Coordinate and collaborate with staff to follow up on documents, surveys, etc.
Translate documents as necessary.
Ensures
that Plan International’s global policies for Child Protection (CPP)
and Gender Equality and Inclusion (GEI) are fully embedded in accordance
with the principles and requirements of the policy including relevant
Implementation Standards and Guidelines as applicable to their area of
responsibility. This includes, but is not limited to, ensuring staff and
associates are aware of and understand their responsibilities under
these policies and Plan International’s Code of Conduct (CoC), their
relevance to their area of work, and that concerns are reported and
managed in accordance with the appropriate procedures.
TECHNICAL EXPERTISE, SKILLS AND KNOWLEDGE
Education qualification and experience
Bachelor’s Degree in Management/ Social Sciences with 1 year of relevant experience.
Demonstrated professional experience in the field of Human Resources Management.
Experience of HRIS system will be an added advantage.
Proven experience in coordination, liaison and networking, managing teams, finance and other critical management domains.
INGO work experience preferred.
Knowledge
Clear understanding of the development sector, its operating and regulatory environment in Nepal.
Clear in-depth technical and practical knowledge and understanding of the relevant job domain.
Knowledge & understanding of Plan’s values.
Understanding of socio cultural and political environment.
Strong knowledge of updated best practices and tools in human resources management.
Skills & Ability
Strong communication and interpersonal skills.
Ability to perform a variety of administrative tasks.
Ability to maintain confidentiality and maintain good relationship among stakeholders.
Communicating, one to one, in groups both in writing, verbally, presentations and reports, in English, Nepali
Facilitation, negotiation and networking.
Ability to problem solve, handle setbacks and working under pressure.
Ability to use basic office electronic equipment & computer applications & database management
Proactive and self-motivator.
PLAN INTERNATIONAL’S VALUES IN PRACTICE
We are open and accountable
Promotes a culture of openness and transparency, including with sponsors and donors.
Holds self and others accountable to achieve the highest standards of integrity.
Consistent and fair in the treatment of people.
Open about mistakes and keen to learn from them.
Accountable for ensuring we are a safe organisation for all children, girls & young people.
We strive for lasting impact
Articulates a clear purpose for staff and sets high expectations.
Creates a climate of continuous improvement, open to challenge and new ideas.
Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
Evidence-based and evaluates effectiveness.
We work well together
Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
Builds constructive relationships across Plan International to support our shared goals.
Develops trusting and ‘win-win’ relationships with funders, partners and communities.
Engages and works well with others outside the organization to build a better world for girls and all children.
We are inclusive and empowering
We empower our staff to give their best and develop their potential.
We respect all people, appreciate differences and challenge equality in our programs and our workplace.
We support children, girls and young people to increase their confidence and to change their own lives.
To apply visit: p2p.com.np
PHYSICAL ENVIRONMENT
This position is based in Country Office, Kathmandu for short term.
LEVEL OF CONTACT WITH CHILDREN
Mid contact: Occasional interaction with children
"Say Yes ! To Keeping Children and Young people safe and Protected"
Application Deadline: Sunday, 12th November 2023
To apply visit: p2p.com.np
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