JOB DESCRIPTION OF DOCUMENTATION AND MEAL OFFICER
Reports To: Project Manager
Location: Gandaki Province-Pokhara Based
Duration: Fulltime
KOSHISH, National Mental Health Self-Help Organization, established in 2008, is breaking the silence and amplifying voices of persons with mental health condition and psychosocial disability for inclusion of mental health and psychosocial support (MHPSS) within and beyond the health system. KOSHISH promotes self-advocacy in the spirit of “NOTHING ABOUT US WITHOUT US.”
KOSHISH in partnership with CBM global is implementing the “Promoting Mental Health and Suicide Prevention” project with the overall objective to contribute to an inclusive environment where persons with psychosocial disabilities and other underrepresented/ disadvantaged groups enjoy their rights in Gandaki Province in the districts of Kaski, Lamjung and Gorkha from 2024-2027.
Job Overview and Core Purpose:
The Documentation And Meal Officer will play a pivotal role in ensuring the effective assessment, monitoring, and evaluation of KOSHISH programs and projects as a team member. S/he will contribute significantly to the organization's growth and impact by designing and implementing monitoring and evaluation frameworks, conducting regular assessments, provide technical input for the project team and generating valuable insights/ learning to enhance its interventions and initiatives.
Duties and Responsibilities:
Support for Official MIS
Provide technical input for defining organizational data needs
Support the consultant to finalize Official MIS at each phase of the development
Capacity building of the staff on reporting in Official MIS
Performance Monitoring/ Tracking and Evaluation
Develop M&E Framework for the organization and projects and implement them with the project team
Develop work plan (DIP, PIP) in accordance to project activities and ensure its timely implementation along with project team.
Develop various tools for tracking changes including Indicator tracking sheet, M&E plans, monitoring checklists and other tools as per the requirements of the existing projects
Regular Data collection, collation, storage, analysis,
Tracking and reporting of progress on a monthly, quarterly, semi-annual, and annual basis against performance indicators
Database management, of the project beneficiaries/stakeholders with disaggregation in line with organizational requirements
Periodic field visit for field monitoring and technical input for the project team
Develop TOR for project evaluation and provide critical input on evaluation reports
Develop action plans to implement key recommendations
Quality Assurance
Preparation of quality benchmarking tools and use in field monitoring
Conduct internal data quality assessment (assurance) as per the project requirements
Ensure the consistency and quality aspects of the data generated in the projects/programs
Organize orientation and technical support to project teams on collection of data, maintaining database, analysis, and reporting.
Carry out quarterly, semi-annual and annual review and regular impact assessment
Communication and Accountability
Ensure that the yearly plans are smoothly implemented and feedback is shared with the project teams on a timely basis.
Establish proper communication channel with project team/ beneficiaries/ stakeholders for capturing their input, suggestion and feedback
Support communication team to prepare KOSHISH annual reports
Learning and Documentation
Support in quality documentation, capture evidence, lessons learnt, good practices and case stories/ human interest stories of ongoing programs and projects in close coordination with communication and documentation unit and project teams and disseminate them in different platforms.
Produce Periodic M&E reports highlighting key findings and recommendation
Any other task as assigned by the organization.
Qualifications & Essential Qualities:
Bachelor’s degree or higher in Development Studies, Social Work, Statistics, Research or equivalent
At least 3 years work experience in the relevant field of monitoring and evaluation, program development, project management, and/ or research work with experience of designing log frame or RBM matrix.
Good understanding and passionate about mental health and psychosocial disability issues
Excellent writing skill in English and Nepali languages
Excellent organizational skills and ability to meet deadlines under pressure.
Excellent teamwork
Dynamic, flexible and motivated to work for the cause.
Willing to travel to project locations and other possible locations for project development.
Strong negotiation and interpersonal skills
Effective communication
Demonstrated ability to compile and synthesize data and prepare reports
Salary: Negotiable as per competence and experience
Interested candidates are requested to send their updated curriculum vitae and Cover letter including expected salary in PDF version via email at recruit@koshishnepal.org.
Please clearly mark in the subject line as "Application for the post of Documentation And Meal Officer".
The deadline for application submission 03/03/2024. Only shortlisted candidates will be contacted for further process.
Please clearly mention minimum three referees on your Curriculum Vitae. (including contact number, email id etc.)
Note:
Eligible candidates with disabilities, women and from the local area (Pokhara) are encouraged to apply.
KOSHISH reserves the right to accept or reject any or all applications without assigning any reason whatsoever.
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